[How To] Remove Duplicate Words and Phrases in MS Word


What’s the simplest way to remove duplicate words and phrases in MS Word documents?

For example, when writing long documents, or writing a report during the week, it’s easy to get ‘snowblind’ and end up repeating text without knowing it.

Luckily there is a way to check that these repetitions don’t creep into your document. To find places where you may have repeating words, follow these steps:

  1. From the Edit menu, select Find and then open the Replace tab.
  2. In the Find box, enter the word you want to check.
  3. In the Replace box, type ^& (press shift 6 to get the ^ character). This tells MS Word to find the word but not to replace it.   avoid-repeating-words.JPG
  4. Click Replace All.

The results tell you how many times the word has been used.