[How To] Automatically Insert ‘Boilerplate’ Text in MS Word


If you frequently need to insert a word, line or block of text into MS Word documents you can easily automate the process with a simple keyboard shortcut. 

  1. Highlight the text and press Alt + F3, to create an AutoText entry, then give it a name or accept the default that appears in the dialog box that appears and click OK. 
  2. Now go to the Tools menu; select Customize and the Commands Tab. 
  3. Click the Keyboard button then AutoText in the Categories window. 
  4. Highlight your new entry in the Commands Window, click a cursor in the Press New Shortcut Key field, choose a key combination then click Assign. 
  5. To remove an AutoText entry, go to the Insert menu, click AutoText, then AutoText, select the AutoText tab, highlight the entry and click Delete.