How to Minimize Metadata in Microsoft Word 2000 Documents


This article explains various methods that you can use to minimize the amount of metadata in your Word documents.

Whenever you create, open, or save a Word document, it creates metadata. Metadata is used for a variety of purposes to enhance the editing, viewing, filing, and retrieval of Office documents.

Here are some examples of metadata that may be stored in your documents: 

  • Your name 
  • Your initials 
  • Your company or organization name 
  • The name of your computer 
  • The name of the network server or hard disk where you saved the document 
  • Other file properties and summary information
  • Non-visible portions of embedded OLE objects 
  • The names of previous document authors 
  • Document revisions 
  • Document versions 
  • Template information 
  • Hidden text
  • Comments

Metadata is created in a variety of ways in Word documents. As a result, there is no single method to remove all such content from your documents. The following sections describe areas where metadata may be saved in Word documents.