Category Archives: Document Formatting

design and layout tips

[How To] Save ‘Filtered’ HTML in MS Word

Filtered HTML is a special type of HTML where Word-specific functions have been removed from your document. This is very useful when you want to create a webpage with ‘clean’ code as web pages created from Word don’t always work correctly when viewed in non-Microsoft browsers. The reason for this is that when you save […]

2 Ways to Reduce Large MS Word Documents

Question:  I have a very large Word document with many large bitmaps. However, even when I delete the bitmaps, and reinsert a number of smaller images, the file size remains the same as when the bitmaps were in the document. How can I reduce the file size? Answer:  Use Save As, which wipes out the ‘document […]

How to Create an Index in MS Word

For technical writers, a well-crafted index helps organize your material, in particular when you get to the production stage. By creating an index, you can manage the overall document more easily, retrieve topics faster, and update sections more accurately. In contrast, if you did not create an index, you would have to trawl through the […]

How to Update Microsoft Word Templates

In Microsoft Word, you get a free set of templates for many everyday business situations. You can modify these templates in a few simple steps. In this exercise, we will change the Memo template’s font type and size. On my PC, the Microsoft templates are located in C:Program filesMicrosoft OfficeTemplates. The Memo template on my […]

How to Improve Word Templates

In certain situations, you might want to extend an existing Word template, and add on new styles. For example, your Proposal team might use a standard RFP template which you want to modify for the Sales team, who also contribute to your proposals. Rather than create an RFP template from scratch, we modify the existing […]

[How To] Create ‘Draft’ Watermarks in MS Word

Have you ever wanted the word “DRAFT” to appear as a light background on the pages of your printed documents? Microsoft refers to this use of words and images as “watermarks”.A Watermark lets you place an image (or text) ‘behind’ the main text. How to Create Watermarks in MS Word To place a watermark is […]

How to Reduce MS Word File Size – Tip 4

How to Quickly Reduce Microsoft Word File Size – Secret #4 Before we go, here are some final tips that may help reduce the size of your Microsoft Word files. Compress graphics – Crop you images (where possible) and reduce the image resolution to reduce the graphic’s overall file size. Turn Off Fast Save – […]

How to Reduce MS Word File Size – Tip 3

In the final article in this series, we look at the role graphics play in determining the file size. In many respects, the ease in which you can create a Microsoft Word file is its own undoing. Both Adobe FrameMaker and MS Word have similar approaches to importing graphics. But after almost ten years using […]

How to Reduce MS Word File Size – Tip 2

In the last article, we discussed how multiple bullet lists can corrupt your Microsoft Word files. We outlined some techniques to reduce the file size, mostly by creating pre-formatted bullet lists in advance. But what happens if you’re given a file that’s already bloated to massive proportions. It’s too late to create fancy new styles […]

[How To] Convert Images into PNG

You can use Paint to convert many graphic files from one file type to another. You don’t need to buy Adobe Photoshop or other expensive graphic design tools. Paint has many small tricks up sleeve. You can open these file types in Paint: BMP JPG TIFF PNG You can save the BMPs (also known as […]