[How To ] Use the Background Saves Option in MS Word

By default, the Allow background saves option is turned on in Word. This allows you to continue working in Word while a document is being saved. However, this eats up system memory. If you want to conserve resources, turn off this option. To turn Allow background saves off, follow these … [Read more...]

Store Documents on Your Computer

Avoid saving files to a network or server. This is slower than working from your local hard disk and creates the possibility of losing data if the network goes down while working on the document.      … [Read more...]

Use Fewer Fonts

  Use no more than two or three fonts per document. If you use more than this, it will reduce performance, especially when you print or print preview documents. The Font and Symbol dialog box will also take longer to appear when you use additional fonts. Also, most professionally designed … [Read more...]

How to Copy Text and Graphics from PDF Files into Word

To copy text from a PDF file into Word: Open the PDF file.  On the Tools menu, click Select Text.  Select the text you want to copy (or click Edit, Select All to select the entire file).  Click Copy on the Edit menu.  In Word, click where you want to paste and click Edit, … [Read more...]

[How To] Update Your MS Word Toolbar

You can personalize your Microsoft Word toolbar so that it displays the commands you use most frequently. Instead of having to slog through the menus every time, add what you want to the toolbar. Oh yeah, delete the stuff you don’t need otherwise you'll run out of space.  To add a command to your … [Read more...]

How to Run Sample Code from Microsoft Knowledge Base Articles

If you want to learn how to create Word macros, then this Knowledge Base article is the place to start.  As the site says, “The Microsoft Knowledge Base contains a number of articles that include sample code for Visual Basic for Applications macros. Many of these macros illustrate basic concepts … [Read more...]

[How To] Take Great Screenshots with MS Paint

There are many great products for taking screenshots out there. Snagit is the one I’d recommend most. However, if you're on a tight budget, you may have to make do with Paint, which comes pre-installed with Windows. Paint is a very under-rated product and comes with more features that you’d … [Read more...]

[How To] Add Line Space Above and Below Text

Let’s say you have a document with the usual mix of headings, tables and paragraph text. One way to improve the layout is to play with the spacing around the text. For example, you can emphasize the importance a Heading by putting 12 points between it and the next paragraph. Likewise, you … [Read more...]

Putting a Border Around the Page

Putting a single pixel border around a page can give it a more official and formal look. Borders are ideal for letters, certificates and presentations.  To put a border around a page, follow these steps: From the Format menu, click Border and Shading. Click the Page Border tab and click … [Read more...]

[How To] Add Spacing Between Cells in MS Word Tables

Spacing gives a table some space to breath. Words and figures stand out more. Without it, data can get very cluttered and hard to read as it all appears to be cramped together. To add spacing between cells, follow these steps: Select the table. Click Table Properties and then select … [Read more...]