Category Archives: Writing

Learn how to write better business and technical documents

How to Write Abstracts and Short Descriptions

Abstracts and short descriptions explain what the reader wants to accomplish, the purpose of using it, or the benefits it offers them. Do not simply repeat the title of the page or document. Avoid stating the obvious, such as “You can use the Paste option to paste text”. Try to add more information about why […]

[How To] Create Subscript Text in MS Word

Want to add subscript text to your MS Word document? You’ve come to the right place, friend. Here’s the skinny: 1. Select the text that you want to format as Subscript. 2. Click Format, Font, and then the Font tab. 3. Select the Subscript checkbox. Keyboard shortcut: Press CTRL+=

How To Write An Annual Report

A successful annual report contains the following key elements: 1. Visual appeal What is the look and feel of your annual report? Is it attractive, interesting and unusual, or boring and unimaginative?  The clever use of design, graphics, artwork and typography can make the difference between a winner and an also-ran.  2. Good readable text […]

How to Manage 127 Emails A Day

I get 120 emails a day. Sometimes more. Some are one-liners, which require a simple answer. Others are more detailed and require some thought and analysis before answering, while the last group can be very lengthy emails that ramble from one item to the next and to the next and…Time counts in business. Finding ways […]

Using Paint to take Great Screenshots

There are many great products for taking screenshots out there. Snagit is the one I’d recommend most.  However, if you’re on a tight budget, you may have to make do with Paint, which comes pre-installed with Windows.  Paint is a very under-rated product and comes with more features that you’d probably expect. If you learn […]

How To Write Headings and Headlines

The earliest memory I have of writing is producing a very long and serious essay on Hamlet. I managed to write eight pages. The teacher wanted 2000 words – minimum. So, we all churned out hundreds and hundreds of words. Did anyone read it? Probably not. Maybe you wrote something like it too. Do you […]

Checklist for Business Letters

Checklist for Business Letters Be sympathetic to the reader’s situation. Acknowledge their frustration and any previous queries they may have made. Don’t rush into the letter without first mentioning any correspondence they’ve sent you or conversations you’ve had in relation to this business matter.  Include a short, positive introduction when opening your letter. Try to […]

How to Write a Report?

To succeed as a report writer, you need to appreciate the mindset of your readers. Report writing is very specific. It’s there to help people make decisions. When you understand this, your approach to writing repots becomes much simpler. Instead of writing reams and reams of pages, you focus on the reader’s needs. Report writing […]

Evaluating Proposals

I was asked recently how to evaluate a proposal that had been sent to over 200 bidders. The Proposal Writer was thinking of developing a checklist and using this to score the bids. While this does make some sense, in reality such as checklist should have been prepared long before the RFP was published. Writing proposals […]