Category Archives: Document Formatting

design and layout tips

[How To] Automatically Insert ‘Boilerplate’ Text in MS Word

If you frequently need to insert a word, line or block of text into MS Word documents you can easily automate the process with a simple keyboard shortcut.  Highlight the text and press Alt + F3, to create an AutoText entry, then give it a name or accept the default that appears in the dialog […]

‘Find and Replace’ power searches in MS Word

What’s the quickest way to delete text?  Forget the backspace or delete keys. Instead, try this: Select the block of text you want to delete and CONTINUE TYPING. Word automatically deletes the text when you start to type. 

How to Copy and Paste from Web into MS Word without Crashing

Has your computer crashed when you tried to copy and paste text from a website into a Word document?
This happens when the webpage has lots of underlying HTML code that Word tries to digest when importing the content. Even though you might only want the raw text, Word will try to import the JavaScript, images, links, and other code, crashing the PC in the process. The way to get around this is to tell Word that you want only the text and nothing else. To do this, use the under-used ‘Paste Special’ feature in Word.