3 Ways to Avoid Corrupting Microsoft Word Documents

Here are three reasons why Word documents become corrupted. 1. Round-tripping One of the main causes of document corruption is when a document is converted from one format to another and back repeatedly. Word to RTF to Word or Word to Excel and back into Word. This is called round-tripping. It … [Read more...]

7 Ways to Improve Technical Document Reviews

What can Kate Winslet teach you about proof-reading technical documents? Watch the movie The Reader and it will make sense. If she was writing this blog, she’d probably say: “Don’t do it all at once! One of the biggest mistakes you can make when revising any technical document, is to do it all in … [Read more...]

14 Ways to Write Stunning Web Content

Ah, yes, writing for the web. So easy anyone can do it. Which may be the problem, of course. Let’s rewind for a sec. Ever read Blink? Malcolm Gladwell explains why we make critical decisions ‘in the blink of an eye’. If you run an online business, or spend any time writing on the web, it’s … [Read more...]

[How To] Add the Degree Symbol to MS Word Documents

Want to add special characters, such as the degree symbol - º - to your Word documents? You can add the degree symbol - º - in MS Word if you are writing about recipes, mathematics, the weather, technical or scientific documents. In this tutorial we look at how to insert this into your … [Read more...]

Q: Where Can I get a Degree in Technical Writing Online?

Want to be a technical writer but don't have the time to go to university full-time? Maybe you don't have to. Earlier this year we asked if Online Degrees in Technical Writing as Good as Real World Universities? The response was mostly positive. Mostly. There's quite a few universities that … [Read more...]

How to Remove Hidden Characters and Line Breaks in Microsoft Word

Today we look at how to remove hidden characters in MS Word. First - How do I remove invisible characters that appear as ¬ symbols in MS Word? If you copy and paste this symbol into Search & Replace box, it doesn’t work. MS word doesn’t seem to recognize these symbols. How do you get rid of … [Read more...]

10 Steps to (More Persuasive) Business Writing

Ah, wouldn't it be nice if people did what you asked them to do? Of course, that's not always possible. But you can try to persuade them to come around to your line of thinking. Here are 10 ways you can write better Business Letters. Be sympathetic to the reader's situation. … [Read more...]

How to Reduce HUGE Microsoft Word Documents

Last week we showed you how Bullet Lists can crash MS Word documents, especially if you cut and paste from several different documents. We outlined some techniques to reduce the file size, mostly by creating pre-formatted bullet lists and re-creating bullet lists the correct way. How to fix Corrupt … [Read more...]

How to Change the Background Color in MS Word

If the white background in MS Word hurts your eyes, you can change the background color. This makes it easier on your eyes, reduces eye strain and headaches. There are different ways to do this in different versions of MS Word. Change the background color from white to blue in MS Word MS Word … [Read more...]

How to create Absolute and Relative Links in Word 2007/2003 documents

MS Word automatically creates a hyperlink when you type the address of an Web page into a document. This happens only if you have not turned off the automatic formatting of hyperlinks functionality. If you want, you can also create customized hyperlinks to documents, for example, to a shared … [Read more...]