[Tutorial] How to Convert Text into Tables


Let’s say you have a large block of text that you want convert into a table. How do you do it?

I write many technical documents. This means that many times I need to reformat text so that it is more attractive and easier to read. One way to do this is to place the text in tables. This lets the reader see the information in a more structured format. You can also do this by pasting the text in Excel but you then have to bring it back it Word, which defeats the purpose.

How to convert text to a table

1. Before you start insert separator characters — such as commas or tabs — to define where you want to divide the text into columns. For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table.

Convert text to table MS Word

2. Select the text that you want to convert.

3. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.

Convert text to table MS Word 2

4. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that is in your text.

5. In the Number of columns box, check the number of columns.

Convert text to table MS Word 3

If you don’t see the number of columns that you expect, you may be missing a separator character in one or more lines of text.

6. Select any other options that you want and click OK.

If you want to undo what you’ve done, click Ctrl-Z.

Next week, how to convert a table into text!

Have you seen these templates?