How to create Absolute and Relative Links in Word 2007/2003 documents

ms-word-how-to-create-absolute-links

MS Word automatically creates a hyperlink when you type the address of an Web page into a document.

This happens only if you have not turned off the automatic formatting of hyperlinks functionality. If you want, you can also create customized hyperlinks to documents, for example, to a shared drive. Note that these hyperlinks can be absolute or relative to the Word document depending on how you setup the links. Here is how to create your links.

Before we start

The Update links on save option in Web Options is turned on by default in Word. This means that when you create a hyperlink in a Word document, it converts the hyperlink into a relative hyperlink.

What’s an Absolute Hyperlink?

  • An absolute hyperlink contains the full address of the file or Web site, for example, the following address is an absolute hyperlink

What’s a Hyperlink Base

  • A hyperlink base is the path that is shared by the file that contains the hyperlink and destination file.

What’s an Relative Hyperlink?

  • This hyperlink contains an address relative to the address of the destination file. This address is also known as the hyperlink base.For example, a document has the following hyperlink base:
    C:Documents and SettingsUsernameMy Documents

    A document that is named “Template.doc” is located at the following file path:

    C:Documents and SettingsUsernameMy DocumentsSDLCTemplate.doc

    The relative hyperlink to this document contains only the relative address to Template.doc, e.g.

    SDLCTemplate.doc

How to use absolute hyperlinks instead of relative hyperlinks

  • To use absolute hyperlinks in ALL Word docs, follow these steps

    Method 1: Word 2007

      1. Click the Microsoft Office Button, and then click Word Options.

    How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 1

    1. Click the Advanced Tab.
    2. Under General, click Web Options.How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 2
    3. Click the Files tab.
    4. Click to clear the Update links on save check box.How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 3
    5. Click OK two times.

    Method 2: Word 2003

    1. On the Tools menu, click Options.
    2. Click the General tab.
    3. Click Web Options.
    4. Click the Files tab.
    5. Click to clear the Update links on save check box.
    6. Click OK two times.
  • To use Absolute hyperlinks in a single document:

    Method 1: Word 2007

    1. Open the document in which you want to use an absolute hyperlink.
    2. Click the Microsoft Office Button, point to Prepare, and then click Properties.
    3. Click Document Properties, and then click Advanced Properties.
    4. Click the Summary tab.
    5. In the Hyperlink Base box, type x, and then click OK.

    Method 2: Word 2003

    1. Open the document in which you want to use an absolute hyperlink.
    2. On the File menu, click Properties.
    3. Click the Summary tab.
    4. In the Hyperlink Base box, type x, and then click OK.

How to reset hyperlinks

To reset existing hyperlinks, follow these steps:

  1. Open the document.
  2. Right-click the hyperlink that you want to change, and then click Edit Hyperlink.
  3. In the Look in box, click the document that you want the hyperlink to open. Or, type the URL address of the destination in the Address box.
  4. Click OK.

How to set a hyperlink base

To set a hyperlink base for all hyperlinks or URLs in a document:

Method 1: Word 2007

  1. Open the document in which you want to set a hyperlink base.
  2. Click the Microsoft Office Button, point to Prepare, and then click Properties.How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 4
  3. Click Document Properties, and then click Advanced Properties.How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 5
  4. Click the Summary tab.
  5. In the Hyperlink Base box, type the path that you want to use for all the hyperlinks that you create in this document.How to create Absolute and Relative Hyperlinks in Word 2007 & 2003 documents 6
  6. Click OK.

Method 2: Word 2003

  1. Open the document for which you want to set a hyperlink base.
  2. On the File menu, click Properties, and then click the Summary tab.
  3. In the Hyperlink base box, type the path that you want to use for all the hyperlinks that you create in this document.
  4. Click OK.

To override the hyperlink base

Type the full address of the hyperlink in the Address box in the Insert Hyperlink dialog box.

Thousands of templates to jump start your project

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan